RIVERVIEW SCHOOL DISTRICT NO. 407

CARNATION, WA 98014

Minutes of Regular School Board of Directors’ Meeting

June 24, 2008

District Office Conference Room A/B

 

 

CALL TO ORDER

 

Mrs. Van Noy, Board Vice President, called the meeting to order at 7:00 PM, followed by the Pledge of Allegiance.

 

MEMBERS PRESENT

 

Mrs. Van Noy, Mr. Pflugrath, Ms. Oviatt, Mr. Edwards

 

MEMBERS ABSENT

 

Mr. Bawden

 

COMMUNICATIONS, AGENDA ADJUSTMENTS, AND HEARING OF PUBLIC

 

Agenda Adjustment

 

Motion 08-38:  To amend the Consent Agenda, Personnel Actions, as presented.  (Pflugrath and Oviatt)  Unanimous.

 

Mr. Siegel said it was an honor to hand out diplomas with the School Board at the Cedarcrest High School graduation.  He also mentioned that he will be on the interview team with Ms. Oviatt and Mr. Edwards tomorrow for the new student representative to the Board.

 

Mr. Edwards complimented the high school for the very well-organized graduation ceremony.  He also enjoyed the Board retirement open house for seven staff members.

 

Ms. Oviatt felt honored to be able to hand her son his diploma.  She also commented on the smooth, efficient graduation ceremonies both at Tolt Middle School and Cedarcrest High School.

 

Mr. Pflugrath mentioned the positive moving-up ceremony at Tolt Middle School and the opportunity it presents to recognize a lot of students.

 

Mrs. Van Noy thanked Stillwater Elementary staff and students for the beautiful artwork decorating the board room.  She noted that she recently attended a WSSDA Legislative Committee meeting and will share information at the next board meeting.

 

 

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COMMUNICATIONS, AGENDA ADJUSTMENTS, AND HEARING OF PUBLIC, Cont.

 

Mrs. Van Noy announced the board will be holding a Work Study on Wednesday, June 25, from 5:00-9:00 PM to discuss the Strategic Plan.  The Board also called a Special Board Meeting for July 2, 2008 at 6:00 PM, at the District Office to award the Tolt Middle School Additions and Remodel bid.

 

Mr. Bill Adamo, Director of Business and Operations, introduced the District’s new Transportation Supervisor, Mary “Mikey” Mickelsen.  Mikey has 17 years experience in transportation at Sumner School District and has been a transportation supervisor at Kent School District for the last six years.

 

On behalf of the Board, Mrs. Van Noy thanked all the administrators for a great year.

 

CONSENT AGENDA

 

Motion 08-39:  To approve the June 24, 2008, Consent Agenda as amended.  (Pflugrath and Edwards)  Unanimous.

 

Approval of Regular School Board Meeting Minutes for June 10, 2008 and Work Study  Minutes for June 10, 2008

 

Approval of Warrants

General Fund Warrant No. 165607 through 165781 in the amount of $175,669.85 and No. 165835 through 165918 in the amount of $63,698.04; Capital Projects Fund Warrant No. 165782 through 165786 in the amount of $50,442.20 and No. 165919 through 165927 in the amount of $204,179.27; ASB Fund Warrant No. 165787 through 165809 in the amount of $21,393.73 and No. 165928 through 165929 in the amount of $1,070.81; and Private Purpose Trust Fund Warrant No. 165810 in the amount of $125.00 and No. 165930 through 165939 in the amount of $665.43. Total payroll for June 13, 2008 was $61,787.19 which includes General Fund Warrant No. 165811 through 165834 in the amount of $6,935.09 and direct deposits of $38,782.89. 

 

Approval of Personnel Actions, as amended

 

Approval of Service Contracts

 

Approval of Budget Status Report

 

OLD BUSINESS

 

Cedarcrest High School Remodel Bid Award

 

Sean Ryan, Heery International, explained there were four bidders with CDK Construction of Duvall as the low bidder.  

 

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Cedarcrest High School Remodel Bid Award, Cont.

 

The Base Bid consisted of constructing an addition and renovation of the administrative office spaces and constructing an addition for a new weight room and dance room.  The work will also entail renovating the gymnasium to include a new wood floor, new bleachers and new athletic equipment.  Additionally, the training room will be relocated and renovated.  Alternative No. 1 allowed the restrooms to receive ceramic tile on the floor and walls in lieu of sheet vinyl for improved long-term maintenance and appearance.  Alternative No. 2 was a deduction to omit the finish flooring installation from the wrestling room and dance room (to be installed under a separate contract); and Alternative No. M-1A allowed for the Energy Management Control System to be added as a separate bid package.  The Alerton controls system will be furnished by ATS.  He noted that a back up broiler would also be a part of the base bid.

           

Motion 38-40:  To award the bid for the Cedarcrest High School Additions and Remodel Project to CDK Construction in Duvall, Washington, at a base bid of $2,807,000, plus Alternative Bid #1, Ceramic Tile Floors in Restrooms $21,000; Alternative Bid #2, a deduct for flooring prep

(-$15,000); and Alternative Bid M-1A Alerton furnished by ATS, $157,500; for a total of $2,970,500, plus sales tax.  (Oviatt and Edwards)  Unanimous.

 

Construction Update

 

Sean Ryan, Heery International, reported on the construction projects.

 

Riverview Learning Center:  The schedule is being impacted by the City’s Milwaukee Right-of-Way extension.  The District is contracting with a geotechnical consultant to perform a site evaluation for City requirements.  The district’s has also contracted with an engineer to conduct a traffic study.

Cedarcrest High School Field Improvements:  The property developer to the north of the school has submitted their revised geotechnical reports to the City of Duvall and is no longer requesting accommodations from the School District.

Cedarcrest High School Remodel:  The bid was awarded today for the additions and remodel.  Under separate bid, the theater seating replacement has begun, as well as the flooring replacement.

Cedarcrest High School Hydronic Pipe Lining:  American Pipe Lining was allowed to perform additional testing under the recommendation of the District’s legal counsel.  The additional testing confirmed the previous test results that the lining had failed in several locations.  BCE Engineers forwarded their recommendations to the District’s legal counsel for review and advised course of action.

Tolt Middle School Field Improvements:  Construction is underway.  The top grass and soil has largely been removed and rough grading will occur in the next week.  The grandstands are to be demolished once debris located underneath is removed.  Bids were received for the new bleacher assembly and a contract will be awarded through the small works roster.  Seeding of the new grass is to occur no later than September 15, 2008.

Tolt Middle School Remodel:  This project has a bid opening scheduled for July 2, 2008.  The portable adjacent to the music room will be relocated to its temporary location on June 30, 2008.

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Strategic Plan Status Update

 

Goal 1:  Increase the academic achievement of all students.

 

Objective 1E:  Develop metrics and process to evaluate current programs (English Language Learners).

Task 3:  Implement program evaluation.  Dr. Ken Heikkila, Director of Special Services, explained the English Language Learners (ELL) program evaluation.  At the state level, an external evaluation of the Transitional Bilingual Instruction Program is currently in progress, with a report due to OSPI in September.  The purpose at the state level is to assist with the creation of a long-range vision and to hire a program director.  Riverview has been involved at the state level, participating in the state math adoption by serving on an ELL focus group and participating as one of three districts facilitating a dialogue between OSPI and the Puget Sound ELL network members.

 

Dr. Heikkila provided a summary of this year’s ELL staff development.  A Professional Learning Community (PLC) was formed with 8 staff.  They began by attending a conference with a national known ELL expert, Jim Cummins, along with six additional district meetings throughout the year.  The PLC has two goals:  increase individual knowledge related to English language learners; and have the individuals from the PLC begin sharing with their colleagues at school sites.  He explained that all Riverview students are surveyed at the time of registration for home language other than English and then are assessed based on a state assessment test to see if they qualify for ELL. The state mandates that all ELL students are assessed yearly during February/March to see if students are ready to exit the program.  This year 40% of students tested exited Ell services.  To be pro-active, we established a plan at Carnation Elementary to assess all incoming kindergarten students in May for ELL and offer a summer school program to get them ready for September.  Sixteen students were identified.

           

Next year’s planning consists of the continuation of the ELL Professional Learning Community with plans for assessing current staff knowledge and developing basic ELL understanding, as needed, and continue the learning process on models of instruction that are effective for ELLs.  The overall goal is to gain understanding of the varied ELL needs across the district and how to best provide educational support and services.

 

Objective 1B:  Improve WASL assessment scores in reading, writing, and math to meet or exceed 80% of students meeting standard, with 60% of students meeting or exceeding standard in science.

Task 3:  Provide ongoing staff development opportunities in the areas of math and science.   Dr. Smith advised the Math Visioning Team held their last meeting and completed a document on what’s expected of the adoption team next year.  Members of the visioning team will also be part of the adoption team.  Among the recommendations was to have a research-based early intervention program at the elementary level. The other was to create an assessment system that is more formative in nature. 

 

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Strategic Plan Status Update, Cont.

 

As the state proceeds with new K-8 mathematics standards, Dr. Smith plans to hire a coach/expert to provide on-site extended training, such as a week straight in each elementary school; to provide a math expert to work one day a week with secondary staff in the classroom; to provide any teacher the opportunity to attend the math standards training or Investigations training; to work with building level curriculum coordinators; and to have Dr. Smith visit all math classrooms specifically to observe Investigations lessons.

 

Dr. Smith stated he would like to see two priorities for tomorrow’s Board Work Study on the Strategic Plan.  First, a focus on mathematics in the academic area and in measurements; and secondly, getting Sherri Evans back for another full evaluation of the Human Resources program to determine what’s our next level for HR in the district.

 

2008-09 Preliminary Budget

 

Mr. Adamo presented the 2008-09 preliminary budget.  The budget is based on enrollment of 2,914 FTE, compared to 2007-08 enrollment budget of 2,902.   Out of a $28,000,000 General Fund budget, we budgeted a shortfall of $68,000, leaving an Ending Fund Balance of 6.14%.  The ASB Budget was presented at the last board meeting.  Capital Projects Fund Budget is identical to the 2007-08 budget, anticipating technology levy and bond sale revenue to be ongoing.  The Debt Service Fund budget allows us to remain at the projected levy rates.  The Transportation Vehicle Fund budget provides for a capital outlay of $50,000.

 

Mr. Robertson thanked Mr. Adamo and the business office staff for their work on the general budget.  He also praised Dr. Smith and Dr. Heikkila for their very astute understanding of their own complex budgets.

 

NEW BUSINESS

 

REPORTS

 

Superintendent Report

 

1.         Mr. Robertson praised staff for the outstanding school year in the areas of: academic success on test scores, seniors meeting WASL graduation requirements, state school of distinction recognition, $1.6 million in college scholarships, state athletic and music accomplishments, successful negotiation of labor agreements, relations with staff, meeting strategic planning goals, construction projects within budget, low interest rates on bond sales, retention of quality staff, and a very knowledgeable board.

2.         He provided the board with copies of the 2007-08 Technology Year-End Report and data on the technology help-desk requests.

3.         Mr. Robertson will be attending the Annual WASA/AWSP Conference in Spokane from June 29 to July 1st and then taking vacation until July 14th.

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Superintendent Report, Cont.

 

4.         The Tolt Middle School remodel bid opening will be on Wednesday July 2nd at 3:00 PM for the base bid, followed by the alternative bids at 4:00 PM.  He will be attending the bid openings via conference call.  The school board plans to award the bid at a special school board meeting at 6:00 PM that evening.

5.         He thanked the School Board for attending all the district events during the past month.

           

ADJOURNMENT

 

 

There being no further business, Mrs. Van Noy adjourned the June 24, 2008 Board Meeting at 9:13 PM.

 

 

_____________________________________          ___________________________________

                        Board President                                                            Superintendent

 

MINUTES PREPARED BY

 

Cheryl B. Layman, Recording Secretary to the Board of Directors.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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